Gym and Fitness POS
Memberships Managed.

Membership tiers are configured in the back office with the tier name, price, duration, and included benefits such as class access, locker use, or personal trainer sessions. When a member signs up, the POS creates their member record, processes the first payment, and sets the membership expiry date. Renewal reminders are generated automatically before expiry. Members on monthly plans receive a renewal prompt at the start of each billing cycle. Members on annual plans receive a renewal notice 30 days before expiry. The system tracks the payment status of each renewal and flags unpaid memberships at the entry scanner so your front desk team can have the renewal conversation at the natural moment when the member arrives.

Yes. Session packages can be configured to cover all classes, specific class types, or a mix of class credits. For example, a member can purchase a 10-session yoga pack and a separate 10-session CrossFit pack, each tracked independently. When they check in for a class, the system checks which active packages they have, selects the appropriate one for the class type they are attending, and deducts one session. If a member has no valid package for the class they want to attend, the POS prompts them to purchase a session or upgrade their membership before proceeding. This prevents attendance without valid payment without creating an awkward confrontation at the front desk.

Corporate accounts are set up in the customer management module with the company name, billing contact, agreed membership rate, and the number of staff members covered under the agreement. Each staff member enrolled under the corporate account has their own member record linked to the corporate billing code. At month end, the system generates a single consolidated invoice for the company showing the number of active members, the monthly rate, and any additional charges such as personal training sessions or retail purchases. The invoice is emailed to the company's accounts payable contact. New staff joining and staff leaving can be added or removed from the corporate account without affecting the monthly billing cycle.

Yes. TimeWorks operates on a local SQL database, so all member check-ins, session redemptions, retail sales, and cash transactions process normally without an internet connection. Member records, session balances, and payment history are stored locally, so the front desk can verify membership status, sell products, and record payments even during load shedding or an ISP outage. The only feature that requires connectivity is card payment processing via the bank's payment gateway. During an outage, cash payments are available, and card payments can be processed as manual transactions to be submitted when connectivity returns. This resilience is critical for early morning sessions when most members arrive before the city has restored power after a loadshedding episode.