local_pharmacy
Script Tracking and Queue Management
Log every prescription at intake with a unique script reference number, patient identifier, prescribing doctor, and date. Track the dispensing status from received through to dispensed and paid. The script queue displays all outstanding prescriptions, their status, and time waiting, so your dispensary team can prioritise chronic medication collections separately from acute walk-in scripts without losing track of any patient order.
medication
Schedule 4 and 5 Drug Sale Logging
Sales of scheduled drugs are automatically logged with the product name, quantity, patient details, and cashier ID in a dedicated register that is separate from standard retail transactions. This register supports your compliance obligation under the Medicines and Related Substances Act and is formatted for submission to the South African Pharmacy Council in the event of an audit. No manual logbook entry required.
person_search
POPIA-Compliant Patient Records
Patient profiles, including script history, chronic medication lists, and allergies, are stored in a local SQL database under your direct control. Access is restricted by staff role, with dispensary staff seeing clinical records and retail cashiers seeing only loyalty and purchase history. Data retention, access logging, and the ability to process a patient data access or deletion request are all built into the system to support your POPIA obligations.
inventory_2
Pharmaceutical Stock Management
Track stock levels across ethical and front-shop categories with separate minimum reorder thresholds per product. The system generates purchase orders to your pharmaceutical wholesaler, tracks landed cost including cold-chain delivery fees, and flags stock approaching expiry. Batch and expiry date tracking ensures FIFO dispensing and creates an audit trail for any product recall scenario.
medical_information
Medical Aid Claim Capture
Record medical aid details at the point of transaction and generate itemised receipts formatted for medical aid submission. The system tracks co-payments, logs the claimed amount versus the patient payment, and produces monthly statements for patients who require documentation for gap cover or income tax medical deduction claims. Integration with practice management systems is available on request.
bar_chart
Dispensary and Retail Reporting
Separate your dispensary revenue from front-shop retail in all reports. Track script volume, average script value, most-dispensed chronic categories, and front-shop category performance independently. Monthly reports help you benchmark your dispensary throughput, identify which front-shop categories deserve more shelf space, and prepare financial data for your accountant's SARS submission.
