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SimplePay Payroll

TimeWorks tracks staff clock-in and clock-out times for every shift, and the SimplePay integration exports these hours automatically to SimplePay's South African payroll system. Instead of manually capturing hours at month-end, your payroll manager imports a verified hours report directly into SimplePay, which calculates PAYE, UIF, and SDL contributions in accordance with SARS requirements. The integration reduces payroll processing time from hours to minutes and eliminates the transcription errors that lead to incorrect PAYE submissions.

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WHAT SYNCS

Data That Flows Automatically

  • check_circle Staff clock-in and clock-out times exported from TimeWorks in SimplePay format
  • check_circle Overtime hours flagged separately for correct BCEA rate calculation
  • check_circle Leave balances updated in SimplePay when leave is recorded in TimeWorks
  • check_circle Staff cost reports from TimeWorks aligned with SimplePay salary run totals
  • check_circle New employee records created in SimplePay from TimeWorks staff registration
  • check_circle Completed payroll figures imported back into TimeWorks for labour cost reporting
PROBLEM SOLVED

Manual Work Eliminated

auto_fix_high What this integration removes

Eliminates the error-prone month-end process of manually counting staff hours from a paper timesheet or spreadsheet and re-entering them into SimplePay, which frequently causes incorrect PAYE calculations and UIF discrepancies.

HOW TO GET STARTED
  1. 1 Enable the time and attendance module in your TimeWorks admin settings
  2. 2 Export the first month's hours as a SimplePay-formatted CSV to verify the layout
  3. 3 Map TimeWorks employee IDs to their corresponding SimplePay employee numbers
  4. 4 Set up automated export on the last working day of each month to trigger the payroll run
WHY INTEGRATE

Key Advantages

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Accurate Hours Every Month

Digital clock-in records eliminate guesswork and rounding errors, ensuring every staff member is paid for the exact hours they worked and that BCEA overtime rules are applied correctly.

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SARS and UIF Compliance

SimplePay handles PAYE tables, UIF contributions, and the EMP201 submission automatically once the hours data is imported, keeping your business compliant with SARS and the Department of Labour without specialist payroll knowledge.

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Month-End in Minutes

What previously took a bookkeeper half a day of manual data entry and checking now takes under 30 minutes from exporting the TimeWorks hours report to approving the SimplePay payslips.

FREQUENTLY ASKED QUESTIONS

Common Questions

Does the SimplePay integration handle different wage rates for full-time and part-time staff? add
Yes. TimeWorks stores a wage rate against each employee record, which is used when calculating the labour cost report. When hours are exported to SimplePay, each employee's hours are matched to their SimplePay salary configuration, which handles different rates for permanent, part-time, and casual staff. This is important for South African hospitality and retail businesses that employ a mix of permanent full-time staff and casual workers on different BCEA minimum wage rates, particularly relevant after the annual minimum wage adjustment that takes effect each March.
How does the integration handle shift work with overnight or split shifts? add
TimeWorks records the exact start and end time for each shift, including overnight shifts that cross midnight. Split shifts, where a staff member works a morning session and returns for an evening session, are recorded as two separate attendance records and are correctly totalled in the daily and monthly hours export. The SimplePay import handles these correctly because it processes hours rather than shift counts. Overtime is automatically flagged when an employee's daily or weekly hours exceed the BCEA thresholds of 9 hours per day or 45 hours per week.
What happens if a staff member forgets to clock out at the end of a shift? add
TimeWorks detects shifts with no clock-out and flags them in the attendance report for manager review before the SimplePay export is generated. The manager can manually enter the correct end time from the shift schedule or security footage, and the correction is logged with the manager's credentials for audit purposes. Unresolved missing clock-outs are excluded from the automatic SimplePay export and listed in an exceptions report, ensuring that payroll is never processed with incomplete data. This prevents both underpayment and the accidental overpayment that occurs when an open shift accumulates infinite hours.
GET CONNECTED

Ready to Integrate SimplePay Payroll?

Book a free demo and our team will walk you through the SimplePay Payroll integration live, answer your technical questions, and provide a no-obligation quote tailored to your business size and location.

Book a Free Demo Call 0861 736 767